Best Employee Attendance and Leave Tracker Templates

Keeping track of attendance and leave helps small businesses plan staffing, pay accurately and treat everyone fairly. A good template makes it quick and transparent.

1. What a good tracker includes

• Employee names and IDs
• Daily attendance codes, for example P for present, A for absent, L for leave, H for holiday
• Leave types such as annual, sick and unpaid
• Leave allowance, used and remaining balance
• Monthly and yearly summaries

2. Types of trackers

Daily attendance sheet

A simple grid of employees and dates for recording attendance each day.

Monthly attendance calendar

Shows a whole month at a glance with colour-coded statuses using conditional formatting.

Leave balance tracker

Uses COUNTIF to count leave days by type and subtract them from each person’s allowance.

Summary dashboard

Totals absences, leave taken and attendance rate by employee or team. For layout ideas, see our Full Dashboard Design.

3. Tips for accurate, fair tracking

• Use drop-down codes so everyone records data the same way.
• Record attendance daily, not from memory at month end.
• Share leave balances with employees regularly.
• Protect formulas and limit editing access.
• Follow local employment and data protection rules.

4. Plan leave ahead

Use a yearly and monthly planner to schedule busy periods and approved leave. The Complete Business Planner Set helps managers plan cover, and a simple checklist can standardise leave requests and approvals.